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Privacy Policy

Who we are

“We,” “us,” or “our” refers to EHC-Consultancy bv, with its registered office at Begijnhofstraat 1, 2870 Puurs-Sint-Amands, and company number BE 0647.817.963. We will be considered the data controller for the personal data we collect in connection with your use of our website.

This privacy policy is only intended to provide you with information regarding the processing of personal data in the context of our website. For our privacy practices related to our services, we refer you to the agreement you have with us or the contact person as indicated below. Our website, adminflex.be, is owned and operated by EHC-Consultancy bv. The website is hosted by EHC-Consultancy bv. For further information, we refer to Article 5 of this Privacy Policy.

Your privacy is important to us. Therefore, we have developed this privacy policy to provide you with more information regarding the collection, disclosure, transfer, and use (“processing”) of the personal data you share with us, as well as to provide you with more information about your rights. We kindly ask you to review this privacy policy.

If you have any questions, comments, or complaints regarding this Privacy Policy or the processing of your personal data or wish to submit a request in accordance with Article 4, please contact us via one of the following methods:

  • By email: info@adminflex.be, to the attention of Kluppels Luc
  • By post: Begijnhofstraat 1, 2870 Puurs-Sint-Amands + EHC-Consultancy bv

This Privacy Policy was last updated on 22/05/2018.

How we use and collect your personal data

Personal data is defined as any information about an identified or identifiable natural person. Identifiable refers to identifiers (such as name, identification number, location data, etc.) that can be used to directly or indirectly identify a natural person.

The personal data we collect are collected for the following purposes:

  • If you use the contact form on our website, we use your personal data to respond to your request via email or telephone. Your email address will also be included in our database for sending our newsletter and providing information about events, seminars, etc.
  • If you sign up for the newsletter, your email address will be used to send you our newsletters. Additionally, we may keep you informed about events, seminars, etc. that we organize and that may be relevant to you.
  • We process your personal data to support the website and to improve your user experience. This purpose extends to monitoring the security, availability, performance, capability, and health of our website.
  • We process your personal data to enforce or comply with the rights granted under applicable law (such as defending against legal claims) if necessary. We may also use your personal data to fulfill our obligations under applicable law.

We collect the following categories of personal data:

  • Contact details: If you use the contact form, you will be asked to provide the following information: name, email address, phone number, place of employment. This information is provided directly by you.
  • Newsletter: If you sign up for our newsletter, you will be asked to provide your email address. This information is provided directly by you.
  • Usage information: We process personal data concerning your use of our website: IP address, device ID and type, referral source, language settings, browser type, operating system, geographic location, duration of visit, pages visited, or information regarding the timing, frequency, and pattern of your visit. This information may be aggregated and may help us collect useful information regarding the use of the website. In case such usage information is anonymized (and thus not traceable to you as a natural person), such information does not fall under this Privacy Policy. This information is automatically collected through your use of the website.
  • Login data: We collect personal data regarding your digital marketing strategy: login data (account name, password, email address). These personal data are made available by you. Credit card data are exclusively entered by our customer and cannot be used without permission.

The legal grounds for using your personal data are:

  • Contractual basis: the processing is necessary for the performance of the agreed arrangements in the employment contract.
  • Consent: EHC-Consultancy bv has obtained unequivocal and explicit consent from the individual. We obtained this consent when the employment contract was signed. You have the right to withdraw your consent at any time. This will not affect the lawfulness of the processing that took place before your consent was withdrawn.
  • Legitimate interest: the processing is necessary for the pursuit of legitimate interests, namely the promise of the best EHC-Consultancy bv customer experience (e.g., offering new services). Without the processing, the aforementioned aim would not be achievable.

Your personal data will only be used for the purposes as set out in Article 2.2.

Retention and deletion of your personal data

Your personal data will not be retained longer than necessary to achieve a specific purpose. However, since it is not possible to indicate a period in advance, the period will be decided as follows:

  • The period depends on which services EHC-Consultancy bv provides. These are contractually agreed upon and established. When our Hosting service is used, a standard agreement of indefinite duration is drawn up. This agreement can be terminated at any time. Terms concerning digital strategy are also agreed upon at the conclusion of the agreement. The duration of these agreements depends on the request and is contractually agreed upon.
  • If you withdraw your consent or object to the processing of personal data, and such objection is upheld, we will delete your personal data. However, we will retain the personal data necessary to respect your preferences in the future.
  • We are entitled to retain your personal data if necessary to comply with our legal obligations, to establish or defend against a legal claim, or for evidentiary reasons.

Your rights as an individual

This article provides an overview of your most important rights under applicable data protection law. We have tried to summarize them in a clear and readable manner for you.

If you wish to exercise any of your rights, please send us a written request in accordance with Article 1 of this Privacy Policy. We will try to respond to your request without unreasonable delay, but in any case within one month of receiving your request. If we are unable to respond within the aforementioned period of one month and wish to extend the period, or if we do not intend to comply with your request, we will notify you accordingly.

Right of access

If we process your personal data, you have the right to access your personal data, as well as certain additional information as described in this Privacy Policy. You have the right to receive a copy of your personal data that we hold, provided that this does not adversely affect the rights and freedoms of others. The first copy will be provided to you free of charge, but we reserve the right to charge a reasonable fee if you request multiple copies.

Right to rectification

If the personal data we hold about you is incorrect or incomplete, you have the right to request that we correct this information or, considering the purposes of the processing, complete it.

Right to erasure / right to be forgotten

When one of the following cases applies, you have the right to obtain the erasure of your personal data without undue delay:

  • The personal data is no longer necessary for the purposes for which it was collected or otherwise processed;
  • You withdraw your consent on which the processing is based, and there is no other legal basis for the processing of your personal data;
  • Your personal data has been unlawfully processed;
  • The erasure of your personal data is necessary to comply with EU or Belgian law;
  • There are certain exclusions to the right to erasure. These exclusions include where processing is necessary:
    • For exercising the right of freedom of expression and information;
    • For reasons of public interest in the area of public health;
    • For archiving purposes in the public interest, or statistical purposes;
    • To comply with a legal obligation; or,
    • For the establishment, exercise, or defense of legal claims.

Right to restriction of processing

You have the right to obtain the restriction of the processing of your personal data (which means that the personal data may only be stored by us and only used for limited purposes) if one of the following elements applies:

  • You contest the accuracy of the personal data, for a period enabling us to verify the accuracy of the personal data;
  • The processing is unlawful, and you oppose the erasure of the personal data and request the restriction of its use instead;
  • We no longer need your personal data for the processing purposes, but you need it for the establishment, exercise, or defense of legal claims; or,
  • You have objected to the processing, pending the verification of whether our legitimate grounds override yours.

In addition to our right to store your personal data, we may still process it, but only:

  • With your consent;
  • For the establishment, exercise, or defense of legal claims;
  • For the protection of the rights of another natural or legal person; or,
  • For reasons of important public interest.

Before we lift the restriction on the processing of your personal data, you will be informed.

Right to data portability

If the processing of your personal data is based on your consent, and the processing is carried out by automated means, you have the right to receive your personal data in a structured, commonly used, and machine-readable format. However, this right does not apply to the extent that it would adversely affect the rights and freedoms of others.

You also have the right to have your personal data transmitted directly from us to another company if technically feasible.

Right to object

You have the right to object at any time, for reasons relating to your specific situation, to the processing of your personal data, but only to the extent that the legal basis for the processing is that the processing is necessary for the performance of a task carried out in the public interest or for the purposes of the legitimate interests pursued by us or a third party. If you object, we will cease processing your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or if the processing is for the establishment, exercise, or defense of legal claims.

Right to withdraw consent

If the legal basis for processing your personal data is your consent, you have the right to withdraw that consent at any time.

If you withdraw your consent, we will cease processing your personal data unless there is another legal basis for the processing.

The withdrawal of your consent will not affect the lawfulness of the processing based on consent before its withdrawal.

Right to file a complaint

If you believe that our processing of your personal data violates data protection law, you have the right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work, or the place of the alleged infringement.

In Belgium, you can lodge a complaint with the Data Protection Authority at the following address:

Data Protection Authority Drukpersstraat 35, 1000 Brussels Tel: +32 (0)2 274 48 00 Fax: +32 (0)2 274 48 35 Email: contact@apd-gba.be

Transfer of your personal data

We may transfer your personal data to countries outside the European Economic Area (EEA), including to countries that may not provide the same level of data protection as your home country.

When we transfer your personal data outside the EEA, we ensure that appropriate safeguards are in place to protect your personal data, in accordance with applicable data protection laws. This may include entering into standard contractual clauses as approved by the European Commission with the entity outside the EEA to whom your data is transferred. You can request a copy of these clauses by contacting us using the contact details provided in Article 1 of this Privacy Policy.

Security of your personal data

We take reasonable technical and organizational precautions to secure your personal data and to prevent the loss, misuse, or alteration of your personal data.

All personal data you provide is stored on secure servers, and access to your personal data is limited to those employees, agents, contractors, and other third parties who have a business need to know.

Despite our efforts to protect your personal data, the transmission of information over the internet is not completely secure, and we cannot guarantee the security of your personal data transmitted to our website; any transmission is at your own risk.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes. If we make significant changes to this Privacy Policy, we will notify you by email or through a notice on our website.

Contact information

If you have any questions or concerns about this Privacy Policy or our processing of your personal data, please contact us:

By email: info@adminflex.be By post: Begijnhofstraat 1, 2870 Puurs-Sint-Amands, Belgium

 

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